TOT

Scheduling and registration convenience

Uurwerk is the scheduling program designed by TOT for events personnel in the cultural sector – both venues and companies. It was developed from many years of practical experience at, and in conjunction with, large and small theatre and event organisers in the Netherlands. Its strength lies in the ease with which you can schedule the personnel in an efficient, well-ordered way, and in accordance with legislation. Time tracking and accountability form an integral part of this, and have never been so easy. » read on about Uurwerk personnel scheduler

Uurwerk on the web

After the first succesfull years with Uurwerk Basic the clientele of Uurwerk had grown, as had the clients themselves. The virtual ceiling came into view. The plan for Uurwerk Online was born.

Time to grow

In 2007 Marijcke initiated discussions with Rik Bruins of Art of Automation, software developer, sound technician and former Artifax-consultant. Just as Marijcke, Rik has a thorough knowledge of the cultural sector and embraces challenges head on. Together they decided to develop an advanced version of Uurwerk, whilst retaining the strong points of Uurwerk Basic: » read on about Uurwerk Online – Uurwerk as a web based application

Project management and automation in the world of culture. TOT boasts a wealth of knowledge in this, as well as vast experience. Where to start? With the right questions: TOT poses them with the fresh outlook of a relative outsider. You’ll find the answer by putting the interests of all parties into a common perspective – the perfect performance, the successful event, the satisfied client. This helps to streamline and professionalise procedures, in whatever way necessary.

In the ICT project management section you’ll find:

• Information on subjects such as event planning, personnel scheduling, time tracking, CRM, ticket sales and fundraising in the cultural sector;
• An explanation of a procedure developed by TOT to ‘examine’ organisations;
• TOT’s method for managing projects and providing training.  » read on about ICT Project Management

Service and cost

Uurwerk Online comes with our service and support. We keep your software up to date and are there to help you get the most out of it.

Uurwerk Online includes:

• a live demonstration;
• our inventory of your specific needs and wishes;
• configuration of Uurwerk Online according to these needs and wishes;
• installation and training;
• hosting;
• maintenance and updates;
• a yearly user conference;
• training for your schedulers;
• a help desk for your application manager.  » read on about Uurwerk Online – service and cost

Scheduling from events

From 2000 and for many years thereafter, Marijcke Voorsluijs, the owner of TOT, was responsible for scheduling the technical employees for the Stadsschouwburg Utrecht using Rostarflex, a large scheduling application. This was an expensive program that ultimately delivered, but was not made for events-guided scheduling. A number of fixed shifts were the basis, but that is not how the cultural sector works. The event, performance or concert sets the tone. An opera places different demands on the staff than a classical concert, for example. Further, the program of the day must be visible in the schedule. » read on about The background – Uurwerk Basic

There are two Uurwerk versions:

• Uurwerk Basic, developed from Excel, for small to medium-sized businesses which can schedule up to 15 technical or hospitality employees;
• Uurwerk Online, a web application for an unlimited number of employees, and is ideal as such for all staff working for all types of cultural organisations, whether small or large.  » read on about Uurwerk in duplicate

Uurwerk Basic and Uurwerk Online in a nutshell

A schematic comparison of the two Uurwerk versions: Uurwerk Basic and Uurwerk Online. Symbols have been used as much as possible:

	No problem
	Not applicable
	Possible with modifications

» read on about Uurwerk Basic and Uurwerk Online compared

Buy new software and all your problems are a thing of the past; all your wishes are fulfilled. Every program demonstration promises this. But is it really true? Perfect applications do not exist, but optimal combinations of people, requirements and techniques do. How do you know whether a particular program is the most suitable one for your business? Do you really need that particular program, or do you already have something that can do the job and are simply unaware of it? And how will the change impact the organisation? TOT is an independent party that utilises a range of different programs and suppliers. TOT is looking forward to helping you. » read on about Applications

Scheduling in the cultural sector

Personnel scheduling is not unique to the world of culture. An airline company schedules pilots; a railway operator, conductors; hospitals, nursing staff; and the security sector, guards – all of whom work irregularly. However, events-guided scheduling is unique to the cultural sector. No fixed day, evening or weekend shifts, but a scenery building shift, one for sound, welcoming the public, guided tours or ticket sales, with times and staff levels determined by the performance or event. » read on about Personnel scheduling

The time clock

Associations with the factory from Modern Times come to mind when thinking about the time clock. Although the punch card is replaced with a pass or badge, the principle remains the same: each staff member starting work signs in, and those who have finished work sign out. Nowadays, instead of a clock there’s a terminal where you can find your holiday entitlement, register visits to the doctor or report as working offsite.  » read on about Time tracking